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How to organize your paperwork for a personal injury claim

How to organize your paperwork for a personal injury claim |


How to organize your paperwork for a personal injury claim


When filing a personal injury claim, it’s important to have all of your paperwork in order. This will allow you to easily access any information you need at a moment’s notice, and establish a clear and well-documented chain of events following your accident. No matter the type, all documents should be organized in chronological order. Here are some suggestions on how you should order your paperwork:

Property Damage

This section should include anything directly related to property damage, like repair estimates and damaged personal items, as well as related expenses, like towing fees.


Any letters you send or receive should all be put together for easy access later on. These can include the notification letter sent to the other driver and his or her insurance company, reservation of rights letter, any letters to and from medical providers, anything sent to or from the adjuster, a copy of your demand letter and any others you may send or receive.

Medical Bills

All types of medical bills, beginning with an ambulance bill if applicable, should be included here. Bills from any other care provider, including chiropractors or mental health professionals, should also be included.

Medical Records

This is probably going to be the largest file, so that’s why these bills get their own section. Ask every doctor you visited for care related to the accident for copies of your records. Documents may include admitting charts, notes from doctors or nurses, test results, prescriptions and other relevant medical information.

Wage Verification

This will likely be the lightest file you have This section should contain a letter from your employer stating any lost wages or compensation that the accident has caused.

Witness Information

If you have any statements from witnesses of the accident, put them in a separate file.


Any photographs taken at the scene of the accident can be incredibly useful to your claim. Print out all of the pictures. On the back, write down the date it was taken, the name of the person who took it and what the picture is showing. If there are any videos of the accident, include a note in this file with the same explanation.


A step that a lot of people forget is to document all conversations you have as a result of the accident. They don’t need to be complete transcripts, just a quick note explaining who you talk to, and the subject matter and outcome of the discussion. Order these notes based on the date and time in which the conversations occurred. A spreadsheet program, like Microsoft Excel or Google Sheets, can be an efficient way to organize these notes so that they can be easily accessed later.


A good way to keep follow up information organized in on a separate calendar. This is mainly for your benefit, so be as detailed as you see fit.
No matter how safe you think you are, accidents do happen. In those cases, contacting a personal injury attorney can help you handle the situation.